**Job Description and Qualifications**

Job Title: **Project Officer**

Job ID #: 26 ASEAN ERAT 02 - OPS

Division: Operations Division

Position Base: Jakarta, Indonesia

Reporting to: Preparedness and Response Manager

Supervising: Project Assistant

Contract Period: One (1) year contract, including a three (3)-month probation period, with the possibility of extension.

Closing submission: 31 March 2026 - 11:45 pm Jakarta local time

**BROAD STATEMENT OF FUNCTION**

1. Support the Preparedness and Response Manager in the areas of project management;
2. Carry out any other assignments as tasked by his/her supervisors.

**PRIMARY RESPONSIBILITIES**

1. **Provide support to project activities**

a. Facilitate the conduct of events, such as workshops, training sessions, and meetings, concerning project implementation.

b. Lead the creation of project publications and promotional materials to reach wider stakeholders, in close coordination with the AHA Centre Communications and in accordance with the AHA Centre and other relevant guidelines.

c. Prepare the project’s updates/progress and develop project reports for relevant meetings and stakeholders based on the AHA Centre and other relevant guidelines.

d. Maintain communication linkages and rapport with peer-level officers in the AHA Centre.
2. **Carry out any other assignments as tasked by the Preparedness and Response Manager**

a. Carry out any other assignments as tasked by the Preparedness and Response Manager or Assistant Director for Preparedness and Response.

b. Adhere to all aspects of corporate affairs within the organisation, such as finance,

c. Administration, human resources, and legal, as well as programme development and management, communications, and M&E, and contribute to emergency operations as required.

d. Contribute to emergency response as required.

e. Contribute to the AHA Centre’s collective efforts by accomplishing related duties as needed.
3. **Comply with the AHA Centre’s Rules and Regulations**

a. Conduct him/herself according to the AHA Centre’s vision, mission, values, and policies.

b. Adhere to all aspects of corporate affairs within the organisation, such as finance, administration, human resources, and legal, as well as programme development and management, communications, and M&E, and contribute to emergency operations as required.

**JOB QUALIFICATIONS REQUIREMENTS**

***Education***

- Bachelor’s degree, preferably Master’s, in Project Management, International Development, Social Science, Public Administration, or related disciplines.

***Experience***

- At least five (5) years of work experience with a proven track record and exposure to capacity development or professional development programmes.
- Exposure working in disaster management and emergency response operations in government or international organisations.
- Experience in managing a broad range of activities dealing with various international organisations and related institutions.
- Experience in managing/supervising training in disaster management.
- Knowledge of ASEAN and its regional frameworks in disaster management, such as the ASEAN Agreement on Disaster Management and Emergency Response (AADMER), will be an advantage.
- Strong command of the English language, both spoken and written.

***Competency Profile***

- **Planning and organising**: Ability to establish a coherent course of action to achieve goals, ability to translate plans into actions, organise work, monitor & review outcomes, and communicate the results clearly both verbally and in writing.
- **Communications and interpersonal skills**: Ability to express thoughts clearly, accurately, and succinctly verbally and in writing to different audiences. Ability to relate well with others and maintain relations with cordiality and diplomacy.
- **Teamwork**: Ability to build trust and respect among fellow team members and contribute to resolving workplace conflict.
- **Attention to detail**: Ability to constantly attend to details and achieve the highest standard in accomplishing tasks.
- **Ability to work in a multicultural setting and under pressure**: Ability to interact effectively with people from different cultures, multi-task, and remain efficient and productive under pressure.
- **Organisational awareness**: Ability to align thinking and actions to organisational values.
- **Flexibility and adaptability**: Ability to respond positively to change and new organisational practices, structures, procedures and technology; and
- **Personal credibility**: High regard for self-discipline, good attendance record, respect for punctuality and setting an example to others, consistency in words and actions, high integrity, and conscientiousness;

**APPLICATION PROCESS**

The AHA Centre extends a warm invitation to exceptional and highly motivated individuals from ASEAN Member States to apply for positions within our organisation.

To initiate your application, kindly submit (1) a detailed application, highlighting your qualifications and the potential contributions you can make to the role, (2) a comprehensive CV, (3) the AHA Centre Application Form and (4) certified true copies of your educational certificates.

It is crucial to combine all documents from number (1) to number (4) into one single file to enable our HRIS to capture your overall profile. For the efficient handling of your application, please also ensure that the total size of your attachment remains within the 5 MB limit.

You can download the AHA Centre Application Form directly from our website at [https://ahacentre.org/job/](https://ahacentre.org/job/)

We wish to thank all applicants; however, only those invited for an interview will be contacted directly, and it is essential to understand that the Selection Panel's decisions are final.

For a more in-depth understanding of the AHA Centre, we encourage you to explore our website at [www.ahacentre.org](http://www.ahacentre.org).

The AHA Centre has a zero-tolerance policy against all forms of sexual exploitation, abuse and harassment in line with its PSEAH policy.